Payroll

Payroll Checks

Review Authorised timesheets for breaks, missing comments or actual times, long shifts and minimum shift lengths. Timesheets with zero net hours are excluded from all checks.

• Over 6 net hours requires a 30-minute break; over 10 requires 60 minutes.
• Over 10 net hours requires a comment and actual start, end and length. Employee codes containing C are exempt from the actual start, end and length check.
• Events containing Agency usage require an employee code containing C.
• Employee codes containing C must have both Event and Function filled in, regardless of shift length, except when the profile contains CONTRACT.
• Every timesheet over 12 net hours is flagged.
• ORDINARY HOURS with Sick in Comments and no actual start, end or length are flagged for shift-type review, except for employee codes containing C.
• If an employee's combined Authorised net hours across the imported file exceed 76 and they have SICK or LEAVE timesheets, one combined alert is shown per employee code.
• MEETING requires Area MEETING; TRAINING requires Area TRAINING.
• For MEETING and TRAINING below 1.5 net hours, extend Pay_End by the hours needed to reach 1.5. Flag if that extended interval overlaps another Authorised timesheet for the same employee on the same start date. A preceding shift ending at the activity's start does not conflict.
• MEETING and TRAINING of 1.5 net hours or greater only flag actual overlaps. ORIENTATION retains the 30-minute gap check. Touching boundaries do not count as overlaps.
• FT&PT shifts below 3 hours and Casual shifts below 2 hours are flagged, unless adjacent Authorised shifts for the same employee on the same day exceed that minimum combined.

Minimum-hours checks and adjacent-shift totals include Shift_Type equal to ORDINARY HOURS or containing LEAVE or SICK. Adjacent shifts have a gap from 0 to less than 15 minutes between pay times. Hours use Net_Length (Sum); breaks use Unpaid_Breaks_Length (Sum), where 0.5 = 30 minutes. Other statuses are excluded.